Manage Timesheets

How to Add Time to an Employee's Timesheet (Web App)

How to add time punches and durations to an employee's timesheet as a manager from the web app

Managers can manually document an employee's worked hours by adding time to the Employee Timesheet. This is useful when an employee forgets to clock in or is unable to do so. To add time to an individual employee's timesheet, follow the instructions below: 


1.  Select EasyClocking from the Product Menu


Image from Gyazo

 

2. Select a Timesheet from the Left Nav and select an employee to open their Timesheet


Image from Gyazo

 

3. Locate the desired date and Click Add Time


 

4. Configure each setting as necessary and click 



Time Entry (Default)

Used to add time entries (punches) associated with a specific time

Setting

Description

Date

Day of the time punch

Time

Define the time of the punch

Location

Location the employee clocked in or out at (can be changed)

Punch Type

  • Automatic - The system will automatically determine the placement of the punch
  • In - Add a "Clock In" punch
  • Out - Add a "Clock Out" punch
  • Start Break - The punch will be added as the starting lunch/break time
  • End Break - The punch will be added as the ending lunch/break time
  • In (Start Shift) - The punch will be added as the first punch of the day/shift

Time Code

Codes used to classify employee hours, and in some cases, also used to determine a rate of pay.

Notes

Optional area to describe why you are manually adding the punch

Add Entry

Add an additional entry to the timesheet. Provides the ability to add both a Clock In & Out punch for a shift to complete the time segment. 

Duration

Used to add a flat number of hours (not associated with specific times)

Setting

Description

From

Beginning Date Range

To

End Date Range

Hours

Define the duration of hours worked

Time Code

Codes used to classify employee hours, and in some cases, also used to determine a rate of pay.

Location

Location the employee clocked in or out at (can be changed)

Is an Adjustment

Hours from the previous pay period that were not accounted for, can be reclaimed on the current pay period as an “adjustment”

Notes

Optional area to describe why you are manually adding the punch

 

5. Click      and select  Save   

or

Click      and select  Approve Timesheet     to save and approve the                  Timesheet

 

Related Articles: 

How to Edit Time in an Employee's Timesheet (Web App)

How to Delete Time from a Timesheet (Web App)